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Director of Financial Strategy and Compliance (.60 FTE Exempt)

The Director of Financial Strategy and Compliance serves as internal partner to the Controller, Directorate, Board, and other key stakeholders on financial matters by making recommendations, suggesting pro-active strategies, and creating long and short-term goals and budgets. The position ensures that MSRI has the procedures in place to support effective financial reporting and operation. The incumbent will possess a mix of leadership skills and hands-on involvement to work as part of the finance team to enhance the financial reporting related to scientific, education and outreach programs.

Job Duties and Responsibilities

STRATEGIC FINANCIAL PLANNING

  • Lead the annual budget effort in close collaboration with the Controller and senior management
  • Working with the Directorate, suggest and create long-term goals and budgets
  • Advise on fulfillment of the Strategic Vision
CONTRACT AND GRANT ADMINISTRATION
  • Review grant proposal budgets prior to submission and participate in revisions with Controller
  • Be one of two designated persons to submit completed grant proposals (reviewed and approved by the Controller) using various online portals
  • Monitor compliance with federal and private grant terms
  • Prepare the annual re-application for the Indirect Cost Rate for all government contracts, as reviewed by the Controller, and submitted and implemented within guidelines
  • Be the secondary designee to perform the NSF cash-draw process
  • Stay abreast of new developments and lead staff in emerging accounting standards, government guidelines, and relevant tax laws and trends, and communicate and implement changes proactively and strategically, as appropriate
  • Monitor the reliability of control systems
  • Identify key elements of the financial risk profile
GENERAL FINANCIAL MANAGEMENT
  • Drive best financial practices by maintaining standard financial policies and procedures, and monitor adherence
  • Train staff in the administration of accounting policies and procedures
  • Maintain and improve internal controls and process improvements to strengthen the organizations compliance with GAAP, implementing Title 2 CFR Part 200 standards
  • Ensure that systems are in place to guarantee timeliness and accuracy
  • Attend monthly close meetings
  • Set strategy for staff adherence to the finance department filing structure, including digital files
  • Advise the Controller in preparing financial reports as needed
COMPLIANCE
  • Ensure that record keeping meets the requirements of auditors and government agencies
  • Periodically perform internal audits of transactions
OTHER
  • Other duties as assigned

REQUIRED QUALIFICATIONS

  • Minimum B.S. or B.A. in Accounting or Finance, MBA preferred
  • Minimum 10 years nonprofit financial management experience with some relevant time having served in a high-level position
  • Government grant accounting and compliance experience with the National Science Foundation, National Security Agency and/or an equivalent federal agency required
  • Extensive experience in grants management including corporate, foundations and government grants.
  • Experience with indirect cost rate development and application to appropriate grant costs
  • Ability to develop a clearly defined and focused business vision; skilled at both thinking with a strategic purpose as well as creating a vision
  • Expert computer skills including but not limited to MS Office suite, database software, accounting software, Internet usage. Good knowledge of Financial Edge Accounting software (Blackbaud)
  • Exceptional analytical skills and strong attention to detail
  • Knowledge of principles of taxation, domestic and foreign

PREFERRED QUALIFICATIONS

  • CPA a plus
  • Track record of success in process improvements and/or system implementations or conversions, including roll-out of complex accounting initiatives throughout an organization
  • Exceptional communication skills and effective at communicating to all levels of management and staff
  • Ability to work independently and efficiently, establish priorities, multi-task, and establish and meet deadlines with changing assignments and priorities
  • Ability to be flexible and function well in a dynamic, fast-paced environment, including ability to be proactive to growth and change

This is a part-time (.60 FTE), exempt position with a competitive benefits package. Salary: $75,000 - $96,600 annually.

To apply: Please submit your intention to apply via email using the subject line "Director of Financial Strategy and Compliance" to personnel@msri.org. Include as attachments (in MS Word or Adobe Acrobat PDF file format), the following four items of information. Only complete applications will be considered.
  • Cover letter
  • Resume
  • Writing sample
  • Three business references

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Temporary Grant Assistant (Temporary, Full Time)

The Temporary Grant Assistant will support grant activities by assisting with various pre- and post-award activities as assigned. The incumbent will assist with organizing and analyzing data related to the Institute’s grants. This position is a key member of the team supporting the Grants and Data Specialist. The duration of this assignment is limited.

Job Duties and Responsibilities

GRANT REPORTING AND PROPOSALS

  • Maintain grants list in SmartSheet
  • Monitor report and submission due dates in SmartSheet
  • Notify the appropriate staff members of reporting and proposal requirements
  • Follow up with staff periodically to ensure timeliness of reports and proposals
  • Collect and compile various report and proposal sections from responsible parties
  • Proofread reports & proposals and check for completeness/compliance
  • Write first drafts of report and proposal sections (with guidance)
  • Assist in preparing National Science Foundation (NSF) annual report
  • Follow up with development/scientific staff to ensure that reporting schedules are in place for all grants
  • Work with Directorate to get reports and proposals approved for submission
  • Forward approved reports and proposals to Grants and Data Specialist for submission

OTHER DUTIES

  • Provide administrative and analytical support
  • Perform other duties as assigned

QUALIFICATIONS

Technical Skills

  • Bachelor's degree (BA/BS) preferred and at least 1 year of related experience or equivalent combination of education and experience
  • Prior Federal and private grant tracking experience
  • Strong analytical skills
  • Accounting and finance experience desired
  • Strong written and oral communication skills
  • Proficiency in Microsoft Word, Excel and SmartSheet

Personal Skills

  • The ability to independently plan, prioritize, and follow through on multiple, simultaneous projects/assignments
  • Analytical thinking
  • Excellent attention to detail
  • Ability to work collaboratively and professionally with MSRI staff.
  • Ability to react to change productively and handle other essential tasks as assigned

This is a full-time, temporary, non-exempt position - ineligible for benefits. Hourly Wage: $20-$24 DOE.

To apply: Please submit your intention to apply via email using the subject line "MSRI Temporary Grant Assistant" addressed to personnel@msri.org. Include as attachments (in MS Word or Adobe Acrobat PDF file format), the following 4 items of information. Only complete applications will be considered.

  • Cover letter
  • Resume
  • Three business references
  • Date available

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